PENINSULA CORRIDOR JOINT POWERS BOARD
Minutes
Thursday, October 6, 2005 at 10:00 a.m.
MEMBERS PRESENT: José Cisneros, Don Gage, Arthur Lloyd,
Michael Nevin, Stuart Sunshine, Ken Yeager
MEMBERS ABSENT: Jim Hartnett, John McLemore, Sophie Maxwell
MTC LIAISON PRESENT: Sue Lempert
STAFF PRESENT: George Cameron, Cheryl Cavitt, Rita Haskin,
Gigi Harrington, Chuck Harvey, Jennifer Hardie,
Ian McAvoy, Darrel Maxey, Martha Martinez,
David Miller, Michael Scanlon, John Vlahos
Chair Nevin called the meeting to order at
10:08 a.m. and Director Yeager led the Pledge of Allegiance.
Following the Pledge of Allegiance, the Board
Secretary swore-in new Board member Stuart Sunshine.
PUBLIC COMMENT
None.
CONSENT CALENDAR
The Board
unanimously approved the following items under the Consent Calendar:
Director Lloyd said
the San Mateo County representatives of the Board recommend
reappointment of Paul Bendix to the Citizens Advisory Committee.
The motion
(Lloyd/Gage) to reappoint Paul Bendix was unanimously approved.
Director Sunshine
said the San Francisco County representatives of the Board recommend
the appointment of Suvashis Bhattacarya to the Citizens Advisory
Committee.
The motion
(Sunshine/Lloyd) to appoint Suvashis Bhattacarya was unanimously
approved.
REPORT OF THE CITIZENS ADVISORY COMMITTEE (CAC)
Brian Wilfley, chair
of the JPB CAC, reported on the September 21 meeting:
·
Rick Schmedes, Project Manager, gave a presentation on
electrification.
·
After discussion of the high speed rail alignment and
the High Speed Rail Coalition’s Guiding Principles, the CAC
unanimously approved the following motion:
The JPB CAC supports High-Speed
Rail development along the Caltrain right of way, but we recommend
that the JPB take no action on the Guiding Principles of the Silicon
Valley High Speed Rail Coalition pending the outcome of the Regional
Rail Study.
Director Gage requested the endorsement of the principles of
the Silicon Valley High Speed Rail Coalition be added to the agenda
for the November 3 JPB meeting.
REPORT OF THE EXECUTIVE DIRECTOR
Michael Scanlon, Executive Director, reported:
·
Thanked everyone for their condolences with the
passing of his mother.
·
The performance report shows very promising numbers.
The new service has attracted new riders and pulled riders to the
Baby Bullet stations. The refined timetable will be implemented
October 10.
Performance Statistics for August 2005
a)
Average Weekday Ridership was up 8.5 percent, from 29,999
riders to 32,562.
b)
Total Ridership was up 9.7 percent from 808,794 riders to
887,342.
c)
Total Revenue was up 29.9 percent from $1.99 million to $2.58
million.
d)
On-time Performance was down 5.7 percent from 96.3 percent to
90.6 percent.
e)
Shuttle Ridership was up 5.2 percent from 3,976 riders to
4,183.
·
Fuel prices continue to be over budgeted amounts by
approximately 30 percent.
·
The second fare increase, approved by the Board in
April, will be implemented in January 2006.
·
The Sunnyvale station will no longer have a staffed
ticket agent beginning October 10. Consistent with the budget, many
staffed ticket offices will be eliminated through attrition.
·
The 35 new validator machines recently procured are
being installed at the original Baby Bullet stations. After the new
machines are installed, the old machines will be rehabilitated and
installed at other stations.
·
The average ridership to SBC Park this baseball season
was 3,500 riders per game.
·
Hockey fans can take Caltrain to Diridon station and
walk to HP Pavilion to attend Sharks games.
·
On September 24, two additional trains operated to SBC
Park for the Green Day concert.
·
The Regional Rail Study Steering Committee met
yesterday. They will be hosting several public workshops at varies
times November 29 through December 8.
·
The monthly Safety and Security Report was
distributed.
Gigi Harrington, Chief Financial Officer, said
Staff Coordinating Council (SCC) recommends Board reaffirm the
investment policy and authorize the investment of Peninsula Corridor
Joint Powers Board monies in the Local Agency Investment Fund (LAIF).
The motion to adopt the investment policy was
unanimously approved.
Cheryl Cavitt, Director of Contracts and Procurement, said Staff
Coordinating Council recommends that the Board award a contract to
Warm Planet Bikes (WPB) of San Francisco as the operator for the San
Francisco Caltrain Bicycle Parking Facility for a base three-year
term from the completion of the facility for a not-to-exceed cost of
$419,000 with annual options to extend the agreement if the operator
is financially self-sustaining by the end of the base term;
authorize the Executive Director to execute a contract with WPB in
full conformity with the terms and conditions set forth in the
contract documents contingent upon the successful award by the JPB
at a future date of a contract for the construction of the facility;
and authorize the Executive Director to exercise the annual options
to extend the agreement with WPB in accordance with the RFP
requirements and if it is in the best interests of the JPB.
Director Sunshine asked why the operator will
be awarded a contract prior to the construction of the facility.
Ms. Cavitt responded that before the facility
was constructed, the JPB needed to ensure there would be an
operator. Based on the fact that JPB received two viable proposals
for a facility operator, JPB re-opened solicitations for the
facility construction, following two prior attempts that did not
result in a contract award. Bids for the construction work are due
October 11, 2005, and construction is scheduled for completion by
July 2006.
Director Yeager asked if there was ever a
survey conducted to see how many riders will leave their bicycles at
the bike facility.
Rita Haskin, Chief Communications Officer,
replied that a survey had been conducted in 2004. The results
indicated that many people would prefer to rent a bicycle locker at
both ends of their commute. She said she would send the survey
results to all board members.
Director Gage asked what would happen to the
facility if the operator is not successful.
Ian McAvoy, Chief Development Officer,
responded that this is Caltrain’s first venture in contracting a
vendor to operate a secure, attended bicycle parking facility. This
is also a first venture for a financially self-sustaining bike
parking facility at a public transit rail station. If the facility
is vacated, a different vendor to occupy the facility would be
sought. There is also an opportunity to rent the facility for
commercial use.
Director Gage asked if the JPB would recover
costs of construction if the facility was modified by any
supplemental occupants.
Mr. McAvoy said no JPB funds will be used for
this project during or after the initial three-year base term or
start-up period. For the start-up period only, JPB obtained federal
grant and matching funds to support the first three years of the
facility’s operation plus a portion of the federal capital grant for
constructing the facility.
Mr. Scanlon said although staff is requesting
the award of a contract to the facility operator, the project will
have a delay if there aren’t any reasonable and responsive bids to
the construction contract currently out for bid.
The motion to award a contract to Warm Planet
Bikes was unanimously approved, by roll call.
CORRESPONDENCE
Previously distributed.
Director Lloyd said the money spent on the
central line traffic control system was well invested.
Legal Counsel, David Miller, reported
that based upon discussion in closed session and recent action of
the Transbay Joint Powers Authority, he is recommending Board
approval for the Executive Director to execute a settlement
agreement with Myers Natoma Venture, LLC relating to litigation
involving the Transbay Terminal/Caltrain Downtown
Extension/Redevelopment project.
ADJOURNED
The
meeting adjourned at 11:02 a.m. in memory of Elizabeth Scanlon.
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