Caltrain > Projects > CEMOF > CEMOF Notes

CALTRAIN CENTRALIZED EQUIPMENT MAINTENANCE AND OPERATIONS FACILITY MONITORING COMMITTEE Feb. 22, 2006 Minutes Members Present: Michael Blackman (arrived at 7:05 p.m.), Kay Gutknecht (arrived at 6:26 p.m.), Art Lloyd, Michael Riepe Members Absent: Cindy Chavez, Ken Yeager Staff Present: Michelle Bouchard, Steve Coleman, Rita Haskin, Jonah Weinberg, Nancy Wood, Cathi Zammit Attendees: Megan Doyle (District 6), Michael Smith, Tessa Woodmansee Chair Michael Riepe called the meeting to order at 6:05 p.m. Due to a lack of quorum, all items were provided for information only. STAFF REPORT Rita Haskin gave an update on Joe Siino’s behalf. Construction started on Feb. 13 on the building. Siino has spoken to the contractor regarding keeping the area clean. The change order for the next phase won’t go in for another month or so. Operation is scheduled for approximately spring 2007. Chair Riepe said that the contractors are parking on the street and beating the street cleaners. He requested they park on Autumn or Stockton. Chair Riepe said there was more screeching at 10:30 p.m., 11:30 p.m. and 12:30 a.m., but not sure of the date. Art Lloyd said that this should be addressed to UP not Caltrain. Lloyd said he would speak to UP and he does not like Caltrain being accused of this noise issue. Chair Riepe asked when the tie replacement will be completed. Michelle Bouchard said that the work was substantially completed in mid-December. Jonah Weinberg told the committee that approximately 6,000 notification cards were mailed regarding the committee meetings. Michael Smith said he did not receive his, but it could have gotten misplaced in the junk mail. He will check with his neighbors to see it they received one. Chair Riepe said that upon reviewing the bylaws it is noted that the committee is a monitoring committee, but on other items it states oversight committee. He would like clarification on name. Haskin is getting a copy of what went to the board to see the official name. Chair Riepe would also like the cooperative agreement posted to the Website. Haskin said that this is something that can be posted and will be in the near-term. Format of the quarterly report – committee feels sending minutes/notes have too much information in them to send to the sponsoring agencies. Chair Riepe wants to have a rolling list of open items and as they are completed they fall off the list. This is something the secretary will prepare and attach to the minutes. Kay Gutknecht volunteered to prepare the quarterly report. Michael Smith asked if the minutes/meeting notes are being forwarded to the boards and cities. Haskin said nothing is being forwarded. Megan Doyle felt mailing this information is not efficient and should just be posted to the Website. Haskin will speak to Ben Tripousis to link the city Website to the Caltrain CEMOF site. Due to a lack of quorum Haskin suggested that we review the shared operational issues, but also recommended that Cathi Zammit and Michelle Bouchard not be required to attend the next meeting. Zammit said if after the review there are still questions to please e-mail her and she will get the answers by the April meeting. The committee reviewed the following shared objectives: A-5 – Gutknecht had a concern on the idling – Steve Coleman said we only will plug in if it is over the layover time because it takes a lot of time and effort to plug into ground power. Idling will be mostly during the days. A-7 – Smith asked how procedures will be memorialized for future. Zammit said we provide policy guidelines to our operational contractor. Committee wants this in policy procedure (action item). A-12 – Under the shared objective Gutknecht is concerned and feels that finding an alternate method of maintaining engine oil temperature is being overlooked. She said the community was promised something and this is not satisfactory. Staff said some of the Caltrain engines currently have a “hot start” button and we anticipate that feature being included on future purchases. Caltrain doesn’t have the funding available to add this feature, which would only have minimal use. A-13 – Gutknecht is concerned about the noise. Zammit said we have done everything to prevent noise issues, but there are no guarantees. A-17 – Gutknecht concerned about the horn testing and noise. Coleman said that most of this is done during the day. A-18 – Gutknecht and Chair Riepe are concerned about staging of trains and the start-up noise. Tessa Woodmansee is very concerned about the trains idling and the diesel in the air and effects on health. Gutknecht feels the committee doesn’t need to review the shared operational issues until trains are scheduled. A quorum was reached at 7:05 p.m. The following are minutes from the meeting. APPROVAL OF MINUTES (July 13, 2005) By motion (Lloyd/Gutknecht) the July 13, 2005 minutes were approved. ORAL PETITIONS None Order of business was approved. NEW BUSINESS New Committee Member Appointment By motion (Gutknecht/Blackman), the committee appointed Michael Smith to fill the Arena neighborhood position. Election of Officers Gutknecht nominated Chair Riepe for one more term as chair and Michael Smith as vice chair. The committee approved the nominations. Appointment of Secretary Chair Riepe nominated Nancy Wood as secretary, and the committee approved the nomination. Proposed Bylaws Changes Art Lloyd would like to defer this item to the next meeting so staff and committee can review. Chair Riepe called a special meeting for March 29 to review the proposed Bylaws changes. Megan Doyle said that Ken Yeager likes the idea of someone filling in per written notice. Lloyd said that with Yeager’s busy schedule an alternate is a great way to reach quorum. Notification of Neighborhood Chair Riepe stated the committee will continue to outreach to the neighborhood associations. Haskin mentioned that the upcoming project newsletter will be mailed to the community. ANNOUNCEMENTS Next meeting date was set for March 29 at 6 p.m. The agenda will include a discussion on the proposed Bylaws changes. Adjourned The meeting adjourned at 7:45 p.m.