Caltrain > Projects > CEMOF > CEMOF Minutes

CALTRAIN CENTRALIZED EQUIPMENT MAINTENANCE AND OPERATIONS FACILITY MONITORING COMMITTEE July 26, 2006 Minutes Members Present: Michael Blackman, Kay Gutknecht, Michael Riepe, Michael Smith Members Absent: Cindy Chavez, Art Lloyd, Ken Yeager Staff Present: Joe Siino, Jonah Weinberg, Nancy Wood Attendees: Megan Doyle (District 6), Jonathan Noble (Cindy Chavez’s Office), Ben Tripousis (City of San Jose) Chair Michael Riepe called the meeting to order at 6:08 p.m. APPROVAL OF ORDER OF BUSINESS Order of business was approved by motion (Blackman/Smith). APPROVAL OF MINUTES Minutes from the April 26 meeting were approved by motion (Smith/Blackman). PUBLIC COMMENT There was no public comment. STAFF REPORT Joe Siino gave a project update. The project completion date was extended 195 calendar days - from Nov. 16, 2006 to May 31, 2007. The reason for the delay is the CEMOF C work is on a separate contract. Bids received were in excess of the budget and some rescoping of the project was required. The maintenance building shell is up and are starting on the interior. Track work won’t begin for another couple of months. Train wash construction will begin in 2-3 weeks. Water treatment area has been poured. Staff needs to be in the Central Control Facility by Mar. 31, 2007 as the lease is up at the old location. It will be approximately a 3 month transition to move people into this location. There will also be trailers at this location of house staff. Gutknecht requested a timeline for operations to meet with the committee. Siino said he will provide timeline at next meeting. Update on screeching track issue – JPB donated greaser to UP for this location. Siino brought a picture of a greaser and explained how it works. The greaser was delivered to UP today. Steve Hill is working with UP on the installation, but we don’t have a schedule from UP yet as to when installation of greaser will occur. Gutknecht asked if UP is aware of the exact spot of the problem. Siino said he had explained it to UP. Siino said there is no guarantee that this greaser will work. If it doesn’t UP said they will get a top of rail greaser. JPB is not allowed to touch this track. It is UP’s responsibility. Siino said that the fueling project design is about 85% completed and should be ready issue to bid at the end of next month. There will be pipes installed under the existing tracks soon. The fuel tanks have been moved to the east a bit. There is no current schedule when this goes on-line. CHAIRPERSON’S REPORT Chair Riepe said that the road closure sign at Lenzen and Stockton is still there and needs to be removed. Tripousis said he will check and if it is still there he will remove. Siino will also go check and remove if still on property. There is still the issue of debris at the construction site. Siino will check, but told the committee that the area is swept weekly. The barbed wire is still hanging off the fence. Even though committee was told it was on PG&E’s property it is still a hazard. Siino will check out this issue. Chair Riepe said that the CEMOF records/public documents have not been moved back into the library. Doyle apologized and said she will make sure they get moved. Quarterly committee report – Chair Riepe says he will complete before next meeting and asked if staff can mail under separate cover. Weinberg said he didn’t know if we have the funds to do this. COMMITTEE REPORT Blackman said that this morning at 9:40 where Stockton and Emory merge there was a van distributing food and water to transients. He is concerned that this is being done near Bellermine and also the people were lining up on the railroad tracks. Gutknecht said that at our Oct. meeting we need to know that the City and VTA are aware that this committee needs replacements for Yeager and Chavez. This topic will be put on the Oct. agenda for further discussion. The committee brought up the issue to committee members needing to be replaced in January. Blackman said he already has a replacement and will bring them to the Oct. meeting. Smith needs to be reappointed the at-large member. Chair Riepe asked if the opening should be advertised in the Rose Garden area and the entire committee said no. Jonathan Noble said the committee is safe to reappoint Smith as the at-large for the Arena area. Chair Riepe will make sure that Lloyd is able to attend the Jan. meeting for the appointment votes. OLD BUSINESS Bylaws Changes In the signed MOU the name is “Caltrain Maintenance Facility Task Force”. Gutknecht said the task force was assembled prior to the current committee. However, to expedite bylaw change Gutknecht motioned that the name remain “monitoring committee” (Gutcknecht/Blackman), as per the bylaws. All approved. Smith will make the change and forward to Doyle who will forward to Noble for City Council agenda. Legal Procedures for Shared Objectives Weinberg confirmed that they are binding as per the “First Amendment to Cooperative Agreement” dated Dec. 4, 2001. Smith doesn’t like this answer and feels the shared objectives attached to the First Amendment aren’t good enough. Weinberg said there is no other document. Tripousis said these shared objectives are the guidelines for doing work at CEMOF. Chair Riepe isn’t satisfied with this answer either. Tripousis said that the City is responsible to see that these objectives are followed if the JPB doesn’t follow through. Gutknecht stated that as neighbors we need to stay active. Doyle reminded the committee that they have elected officials as well. Chair Riepe said he is concerned that if the committee is dissolved due to lack of interest that these objectives need to be followed. Siino said the JPB has an agreement with Amtrak and these documents will be inserted into this main document. Gutknecht would like a copy of the signed MOU distributed to all members. Doyle will get these copies. Hotline Phone Log Chair Riepe would like to see the entire log before any items are deleted by staff. All calls that come into the CEMOF hotline should be on the log, even if they are not CEMOF related items. Chair Riepe said he would decide what items could be deleted. ANNOUNCEMENTS Chair Riepe asked that the remaining meeting dates be included at the bottom of the minutes each time. Next meeting will be Oct. 25 at 6 p.m. Wood asked that everyone bring their calendars to the Oct. meeting so the dates can be set for the 2007 meetings. Adjourned Meeting was adjourned at 8 p.m. Remaining 2006 meetings – Oct. 25