Caltrain Board Meeting

Details
Date and time

 

Board of Directors 2021

 

Devora “Dev” Davis, Chair

Steve Heminger, Vice Chair

Cindy Chavez

Jeff Gee

Glenn Hendricks

Dave Pine

Charles Stone

Shamann Walton

Monique Zmuda

 

Michelle Bouchard

Acting Executive Director

 

 

  

 

 

 

AGENDA

PENINSULA CORRIDOR JOINT POWERS BOARD

 

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location)

pursuant to the Governor’s Executive Orders N-25-20 and N-29-20. 

Directors, staff and the public may participate remotely via Zoom at https://zoom.us/j/91412776292?pwd=cVdKa01PK2FKdm1CSUwwZXR3RmlkUT09

or by entering Webinar ID: 914 1277 6292, Passcode: 909765 in the Zoom app for audio/visual

capability or by calling 1-669-900-6833 (enter webinar ID and press # when prompted for

participant ID) for audio only. The video live stream will be available after the meeting at http://www.caltrain.com/about/bod/video.html

 

Public Comments:  Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html.

Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM.  Use the Raise Hand feature to request to speak.  For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast.  Callers may dial *9 to use the Raise the Hand feature for public comment and press *6 to accept being unmuted when recognized to speak for two minutes or less.  Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

 

September 2, 2021 – Thursday  

                                                                                                                                          

PART I OF MEETING (CALL TO ORDER):  9:00 am

 

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board

 
 

 

 

1. Call to Order / Pledge of Allegiance

 

2. Roll Call

 

 

PART II OF MEETING (CLOSED SESSIONS): 9:05 am estimated

3. General Counsel Report – Closed Sessions:

 

  1. Closed Session: Conference with Legal Counsel – Anticipated Litigation. Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4): One potential case

 

  1. Closed Session: Conference with Real Property Negotiator - held pursuant to Govt. Code § 54956.8; Description of property: Portion of the RWC Caltrain station parking lot located at 1 James Street, Redwood City, CA 94063 and A1 Party Rental site located at 2529 Broadway, Redwood City, CA 94063; Negotiating parties: KM-ECR LLC; Matter under negotiation: Exclusive Negotiation Agreement for property exchange in the City of Redwood City

 

PART III OF MEETING (REGULAR SESSION): *9:55 am

 

*Please note that the estimated time for closed session is provided as a courtesy only. If closed session ends earlier than estimated, the Board will resume open session immediately upon the conclusion of closed session

 

4. General Counsel Report – Report Out from Above Closed Sessions

INFORMATIONAL

5. Public Comment for Items Not on the Agenda

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a

response will be deferred for staff reply.

6. Consent Calendar

Members of the Board may request that an item under the Consent Calendar be considered separately
  1. Approve Regular Meeting Minutes of August 5, 2021

MOTION
  1. Receive Key Caltrain Performance Statistics – July 2021

MOTION
  1. Approve 2022 Board Meeting Calendar

MOTION
  1. Capital Projects Quarterly Status Report 4th Quarter – Fiscal Year 2021

INFORMATIONAL
  1. Appointment of the Citizens Advisory Committee Representative and Alternate

MOTION
  1. Increase the Total Project Budget by $1,025,000 for the Broadway Burlingame Grade Separation Project and Increase the Fiscal Year 2022 Capital Budget to $67,234,919

RESOLUTION
  1. Authorize the Executive Director to Execute an Amendment to Supplemental Agreement No. 4 with Pacific Gas and Electric (PG&E) for Procurement and Construction Services For PG&E Infrastructure Build Outs in Support of the Peninsula Corridor Electrification Project (PCEP)

RESOLUTION
  1. Authorize the Executive Director to Execute a Change Order to the Peninsula Corridor Electrification Project (PCEP) Contract with Balfour Beatty, Inc. for an Increase in Allowance Item No. 9 - Utilities Potholing for a Total Not-To-Exceed Amount of $5,700,000

RESOLUTION
  1. Accept Quarterly Fuel Hedge Update

MOTION
  1. Report of the Chief Financial Officer (CFO)

INFORMATIONAL
  1. Staff Report on Statement of Revenues and Expenses for the Period Ended July 31, 2021

MOTION
  1. State and Federal Legislative Update

INFORMATIONAL
  1. Authorize Execution of an Exclusive Negotiation Agreement to Explore a Property Exchange with KM-ECR LLC

RESOLUTION
  1. Clean Air Day Proclamation

     

  2. Authorize Change to Usual Order of Business pursuant to Section 11 of the Rules of Procedure to Include the Report of the General Counsel as an Item Under the Report of the Executive Director

PROCLAMATION

 

MOTION

7. Diridon Real Estate Update

INFORMATIONAL

8. Proclamation Declaring September Railroad Safety and Suicide Prevention Month

PROCLAMATION

9. Reports

 

a. Report of the Citizens Advisory Committee

INFORMATIONAL

b. Report of the Chair (oral)

INFORMATIONAL

c. Report of the Local Policy Maker Group (LPMG) (oral)

INFORMATIONAL

d. Report of the Executive Director

INFORMATIONAL

       i. Peninsula Corridor Electrification Project (PCEP) Monthly Progress Report – August

INFORMATIONAL
 

10. Options for JPB and Committee Meetings after Expiration of Executive Order N-08-21

MOTION

11. Vaccination and Testing Policy Status

INFORMATIONAL

12. Correspondence

 

13. Board Member Requests

 

14. Date/Time of Next Regular Meeting: Thursday, October 7, 2021 at 9:00 am via Zoom (additional location, if any, to be determined)

 

15. Adjourn

 
     

 

INFORMATION FOR THE PUBLIC

All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to board@caltrain.com.

Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电

1.800.660.4287

Date and Time of Board and Committee Meetings

JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 2:30 pm; JPB WPLP Committee: Fourth Wednesday of the month, 3:00 pm.  Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.

Location of Meeting

Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. the Public may not attend this meeting in person. *Should Zoom not be operational, please check online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html for any updates or further instruction.

Public Comment*

Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com  prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html .

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

Accessible Public Meetings/Translation

Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or

TTY 650-508-6448.

Availability of Public Records

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos

 Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.

 

You can download full agenda packets on our Board Meetings Calendar

 

Agenda